 |
||
|
Product Demos | |
| • | Technical Tips | |
|
Microsoft Word | |
|
Microsoft Excel | |
|
Microsoft PowerPoint | |
|
> | Microsoft Outlook |
|
Intuit QuickBooks | |
| FAQ's | ||
| Kemper Newsletter | ||
| IT Manager Hints | ||
|
||
|
•
|
Tame Your Inbox! | |
|
•
|
Saving a Message Draft | |
|
•
|
No Typing Here? | |
|
•
|
Archiving | |
|
•
|
Make Some Room! |
The Outlook Rules Wizard provides several templates
you can use to create rules and filters for your Inbox. You create rules
using common words, not special commands or codes. You can use an existing
message as a template for a new rule, or choose the type of rule you
want to create and then fill in the blanks. Or you can start from scratch
and make your own conditions and actions. Every rule has an exception.
You can make a rule that's applied in almost every case: for example,
you can have a rule for moving messages that ignores a message if it
is marked as having high importance.
Sometimes when you're composing an email message,
you need to stop and take a break right in the middle of a thought. Saving
the message you're typing is a good idea so that you can continue later
without having to worry about losing any work. With the message open,
do the following:
- Choose File then Save
- A Saved Message Dialog Box appears
- The message should state that your message "has been saved in your Draft Folder"
- Click on OK
- A Saved Message Dialog Box appears
- The message should state that your message "has been saved in your Draft Folder"
- Click on OK
Note: If you already saved a draft once, the
Dialog Box doesn't pop up again. The message -- and any changes you've
made -- have been saved to the same folder.
By saving your message -- and without having
to close the message -- you ensure that whatever you've been typing has
been safely stored away.
Have you ever noticed that there are some places
in which you just can't seem to type? There are a few of places, listed
in the following, where Outlook Express simply won't allow you to type
any new text:
• In the Preview Pane
• In the body of any message you've received
• In copies of messages you've sent that are saved in a folder
• In the body of any message you've received
• In copies of messages you've sent that are saved in a folder
Try as you might, you won't be able to add text
to those places. But you can still add any new text you please to new
messages, message replies, messages you're forwarding, and messages
you have saved as drafts.
Need to keep some Outlook items without cluttering
up your computer? You can set up Outlook so those items are archived
after a certain period of time. This way, you still have the information,
but it doesn't get in your way. Outlook automatically archives the contents
of certain folders. These folders and the age at which items are archived
are Calendar (6 months), Tasks (6 months), Journal (6 months), Sent Items
(2 months), and Deleted Items (2 months). To change the age at which
items in these folders are archived, right-click the folder, and then
click Properties. Click the AutoArchive tab and then change the options.
For more information, you can ask the Office Assistant about "Archiving."
The Folder List can take up a lot of room, but
you can hide it when you don't need it. Here are some tips:
- Hide the list by clicking Folder List on the
View Menu
- Display the list temporarily by clicking on the Folder Banner
Note: The Folder Banner is the horizontal bar that runs across the top of the view.
- You can move up and down the list
- When you select a folder, the list closes automatically
- Display the list temporarily by clicking on the Folder Banner
Note: The Folder Banner is the horizontal bar that runs across the top of the view.
- You can move up and down the list
- When you select a folder, the list closes automatically
On the Outlook Bar, create shortcuts to your
favorite folders. Just display the Folder List, and then drag any folder
you want to the Outlook Bar. You may never have to see the list again!
|
|
